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ERP implementation: Your way to a successful implementation of your ERP system

Are you facing an ERP implementation and want to know more about how to successfully reach your goals?

On this page we will guide you through the following stages of a typical ERP-implementation process:

  • Before implementation
  • During implementation
  • After implementation

Introduction to ERP implementation

Implementing an ERP system is both an extensive and demanding task. The process itself often extends over a long period of time, and there are many pitfalls to be aware of if you want to be successful with your ERP system.

At Elbek & Vejrup we have more than 25 years of experience in implementing ERP systems in small and large companies. On this page you can read about some of the things that you especially should pay attention to, if you are about to implement an ERP system in your company or organization.

The three phases of implementing ERP systems

Implementing an ERP system can take a long time and can vary greatly from company to company, but overall, the implementation process itself can be divided into the following phases:

  • The pre-implementation phase: The ERP solution is selected based on functionality, business needs and financial frameworks. This is also where the ERP provider analyze the customer's business processes to create the best possible solution.
  • The implementation phase: Here the ERP vendor and the customer work together to implement the specific system to suit the company's needs.
  • The post-implementation phase: In this phase, the company's employees are trained in using the ERP solution to best meet the full potential of the system.
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Before the implementation

In the pre-phase, there are a lot of decisions that needs to be made if your project is to be successful. First of all, you need to decide which ERP system is right for your business. This is a big decision and can depend on many different factors. All ERP systems have its pros and cons. You can see our full article on the subject on this page.

In order to make this decision, it is essential that you inside the organization decide which business goals you want fulfilled by using an ERP system. Here it is particularly important to define the KPIs for both your company, and what the ERP system should contribute with in terms of functionality and optimization of internal processes.

An ERP system is a long-term investment. You will have it for many years to come, so it is crucial that you not only consider where you are today – but also where you want to be in 3-5 years.

A low-cost way to set up these KPIs is to make an overview of all your business processes within the company. In this way, you can create a checklist of the challenges  that you would like to see solved or improved.

At this stage, it is also essential to put together a competent team to lead the entire or part of the project. Here it is both a matter of finding the most qualified employees within the company and ensuring that you have the support of the management.

During the implementation

The next stage in the implementation of an ERP solution consists of the implementation itself.

This is where your ERP solution needs to be integrated and implemented within the company itself, and become part of the many business processes that take place every day. In this phase, work will especially be done on migrating data from the company's previous systems into the new ERP system.

This is not something you do in a single day.

It takes a long time for all data to be collected and successfully migrated into the new system. This part of the task can be seen as a completely separate project. A prerequisite for this to be a success is that on the one hand you continuously test the new system and that you as a company have well-defined rules and procedures for data management.

It is also important to have clear guidelines in place for this after the ERP implementation is over.

In this phase you will have a lot of contact with your ERP consultant. A wide range of unforeseen challenges can arise here that need to be addressed.

In order to make this phase as easy to handle as possible, it is important to establish contacts between your company and ERP provider in advance and thus establish a process for ongoing status meetings so that all parties contribute to a successful cooperation.

It is particularly important that, as a company, you continue to have a dialogue with your management and, above all, ensure their support.

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After the implementation

After the ERP system is implemented in the company, the work begins on training employees within the company in being able to use the ERP system, thus getting the solution introduced in the daily workflow.

This is an ongoing process and depends, among other things, on the type of business, size, needs and complexity.

In addition to focusing on training employees, it is also at this stage that you as a company are seeing new opportunities where the ERP system can create better results.

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Get help from the best consultants in the industry

At Elbek & Vejrup we have some of the country's most skilled ERP consultants, who are ready to help you through the implementation of the company's ERP system. All our consultants are experts in their disciplines and can provide industry-specific advice to your company.

As a partner, we are thorough, punctual and honest in the way we work.

With us on your team, you can be sure that you will be on target with your upcoming ERP project.

Contact us and get help finding the best solution

At Elbek & Vejrup we are always ready to help you find the right ERP system for your business. We specialize in Microsoft Dynamics 365 Business Central solutions and can quickly help you find out if Microsoft Dynamics 365 Business Central is the best solution for your business.

Contact us today either by phone or email and let us help you optimize your business further.